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Volunteer Registration
& Renewal

Thank you for your interest in being (or continuing to be) a Clunes Neighbourhood House Volunteer. We ask our volunteers to renew each year, so this information may look familiar to volunteers who have worked with us in previous years.

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The purpose of this is to gather as much information as possible to make your volunteer experience enjoyable, safe, and productive. As you complete this form, we also ask you to watch the videos provided as part of your annual induction.

 

Clunes Neighbourhood House collects personal information in accordance with the Privacy Act 1998 (Cth), to provide and administer our programs and services. Information about the storage and use of your information is available in Policy 5.2 - Privacy Policy.

 

If you have any questions about any aspect of this, including access to your private information, please call 03 5345 4078 and ask for our Manager.

The main Registration Form is below. Please allow up to 30 MINUTES to complete this form. (Read the information below first.) 

BEFORE YOU BEGIN THE FORM BELOW, YOU WILL NEED THE FOLLOWING:

 

  • Details of one Referee (name and phone number) whom we can contact about you.

What we ask of our volunteers...

Clunes Neighbourhood House ask that you...

  1. Support the Clunes Neighbourhood House's Mission, vision and Values;

  2. Participate in all relevant induction and, as required, training programs;

  3. Only undertake duties you are authorised to perform and always operate under the direction and supervision of nominated staff and obey reasonable directions and instructions;

  4. Understand and comply with the organisation's policies and procedures (such as: equal opportunity, health and safety, privacy and confidentiality policies, and grievances policy);

  5. Notify your supervisor or the Manager of any Health and Safety issues or potentially hazardous situations that may pose a risk to you or others and report any accidents or incidents relating to staff, volunteers, or the workplace;

  6. Behave appropriately and courteously to all members, staff, customers and the general public;

  7. Use and property or equipment given to you in your roles safely and only for the purpose of the role and return it to the organisation when you finish your volunteer role;

  8. Let us know if you wish to change the nature of your contribution (e.g.: hours, role) with the Clunes Neighbourhood House at any time;

  9. Let us know immediately if there is anything, or anything arises that makes you unsuitable or unable to legally carry our your volunteer role (e.g.: your role requires you to drive and you lose your licence);

  10. Comply with the law at all times; and

  11. Be open and honest in your dealings with us and let us know if we can improve our volunteer program and the support that you receive.

Health & Safety

At Clunes Neighbourhood House, volunteer safety and the safety of everyone involved in our organisation is a priority. In Victoria, the OHS Act 2004 (VIC) applies. Also, there may be other legal actions (such as negligence claims) that mean we always need to consider workplace health and safety issues. Under the OHS Act and other laws, Clunes Neighbourhood House has a duty of care to minimise risks to everyone affected by its conduct (including members, paid employees and volunteers). It also means that as a volunteer, you may have OHS duties too, and these include:

  1. To take reasonable care of your own health and safety,

  2. To take reasonable care of the health and safety of others,

  3. To comply with any reasonable instruction as directed by Clunes Neighbourhood House;

  4. To let Clunes Neighbourhood House know of any concerns you may have about safety and/or fitness in undertaking your role; and

  5. To cooperate with any reasonable policies and procedures of Clunes Neighbourhood House.


We will provide you with full inductions, safety equipment and training for your roles when you commence as a volunteer with our organisation. However, please do not hesitate to talk to your contact person anytime if you have any health and safety concerns.

INSURANCE
We are committed to providing adequate insurance cover for volunteers whilst carrying out volunteering roles approved and authorised by us. Clunes Neighbourhood House is covered by Public Indemnity. To ensure this insurance covers you for any incidents that occur while you are volunteering with us, you need to:

  • Sign in and out each time you volunteer: and

  • Report an incident as soon as it has occurred (detailing the date/time of the incident and who was involved or witnessed the incident)

We want to let you know that the following events are unlikely to be covered by our insurance:

  • Actions that are beyond the scope of your volunteer roles or that occur without appropriate authority or permission from us;

  • Criminal activity (including criminal charges arising out of driving incidents); and

  • Dishonest or reckless activities.

The role we play...

OUR CONDUCT CONTRIBUTES TO THE SAFETY AND SUPPORT THAT EXISTS IN OUR COMMUNITY

All Clunes Neighbourhood House management, staff, volunteers and contractors must abide by a Child Safety Code of Conduct. This means that no person shall:

  • Shame, humiliate, oppress, belittle or degrade children or young people.

  • Unlawfully discriminate against any child.

  • Engage in any activity with a child or young person, or do things of a personal nature for them that they can do for themselves.

  • Initiate unnecessary physical contact with a child or young person, or do things of a personal nature for them that they can do for themselves.

  • Be alone with a child or young person unnecessarily and for more than a very short time.

  • Develop a 'special' relationship with a specific child or young person for their own needs.

  • Show favouritism through the provision of gifts or inappropriate attention.

  • Arrange contact, including online contact, with children or young people outside of our organisation's programs and activities without the consent of the child and their parents/guardians.

  • Photograph or video a child or young person without the consent of the child and their parents/guardians.

  • Work with children or young people while under the influence of alcohol or illegal drugs.